In addition to contact information provided electronically, employees and managing directors of our company are also provided with e.g. business cards or lists of participants at events containing business contact information. In additional, business contact information from other sources is collected and processed.
These personal business contact data will be transferred to the contact database/CRM system.
In addition, the time and purpose of the handing-over of contact data and, if applicable, further information from business communication are stored, e.g.:
The data will be processed exclusively within the context of our business relationship. The data will not be passed on to third parties unless you expressly agree.
The legal basis for the processing of data provided in the context of the collection and storage of business contact data is Article 6 (1)(f) GDPR, for members and employees of companies or organizations, or Art. 6 para. 1 lit. b DSGVO for individual companies, provided that the contact is based on pre-contractual measures or is necessary for the performance of a contract. The execution of the sanctions list check is based on Article 6(1)(c) GDPR.
Administration and provision of contacts to individuals, companies, employees of companies or public authorities. The processing of business contact data may serve one or more of the following purposes. If Art. 6 Para. 1 lit. f applies as the legal basis, these purposes also constitute the necessary legitimate interest in the processing of the data.
Further purpose of the processing of business contact data is the sanctions list check for export or EU embargo control, which must be carried out due to the requirements of the European foreign trade law.
After a period of four years (at the end of each calendar year), the need for additional storage of personal data in contact management will be reviewed. Data will be deleted unless they need to be stored longer depending on the purpose. The check is carried out in accordance with the respective purpose. If you withdraw your consent to the further processing of your contact data, the data will be deleted immediately. The data will be deleted after four years or objection, if no legal consideration (retention periods, traceability) prevents this.
You have the possibility of withdrawing your consent to the processing and storage of your personal business contact data at any time. If you have given your consent to the processing of personal business contact data, you have the possibility to withdraw your consent for processing at any time. In both cases, all personal data stored in the context of contact management will be deleted, unless there are legal reasons to the contrary (retention periods, verifiability). In the last-mentioned case, the data will be blocked. In case of deletion or blocking of data an existing conversation cannot be continued or future contact will not be established.
